Monday, May 2, 2016

Spring Meeting Minutes 2016

Meeting called to order on April 12th at 7:00 PM at Linda Raye’s house. Present: Maureen Thomas – President, Linda Raye – Vice President, Mike Williams – Treasurer, Kelly House – Secretary, Valerie Brothers – Board Member, David Weber – Board Member and members Barb Morawski, Sherry Woodbeck and Ron Dawson

TREASURER’S REPORT - See attached Financial Statement. If you have not paid your dues, please do so this month. Check for $100 payable to CIHA. Mail to Mike Williams at 430 Coledale Drive.If you plan to participate in the garage sale please email me a few days before so we can list you on the map.

UPDATES SINCE LAST MEETING:

Meeting Regarding Sewers – Two informational meetings to answer questions on the possibility of sewers coming into the neighborhood will be held at the township hall on Saturday May 7th at 10 am and on Tuesday May 10th at 7pm. CIHA is not taking a position on this issue. We are only interested in ensuring that everyone is aware of the meetings so that all of your questions about this issue can be addressed.

Easter Egg Hunt – Another successful Easter Egg Hunt was enjoyed by all. Thanks to all those who helped to make it a success including: The Fadool family, Jeremy and Morgan MacBeth and Val, Olivia and Samantha Brothers.

NEW BUSINESS:

Lawn Mowing and Landscape Contract - The bidding process is complete and CIHA will be staying with our current contractor for lawn mowing and bed mulch. Linda Raye has volunteered to maintain beds in common areas for free. Linda will also continue looking into an affordable landscape plan for the subdivision entrance.

Reporting Pot Holes– There are a number of potholes in our subdivision. Please call the Road Commission at 877-858-4804 to report them. The more people that call, the better the odds of getting them fixed!

Salting The Streets – Our current snow plow contract does not include salting the streets. The county will salt if several people call them. Due to the environmental impact of the salting on the lake we are continuing discussions about whether to add salting to our snow plow contract.

Goose Nest Removal– We will be doing goose nest removal again this year. The round ups no longer produce lasting results since the DNR does not take the geese out of state and the geese have been returning to the lake later in the summer. The ideal time to remove nests is April 16-April 30.

Park Clean Up– Park Clean-up will be Saturday April 30th at 10 am. BYO rakes, trimmer and shovels. Donuts will be served. Please come and help out, many hands make light work!

Garage Sale– The neighborhood garage sales will be held Thursday May 19th - Saturday May 21st, from 9am – 3pm. We will be advertising in the Spinal Column and on Craig’s list. Please contact Linda Raye at 248 698 4680 if you plan on participating so she can add you to the map. We have a large sign for the entrance. Directional signs within the subdivision are ok, but please no signs at the entrance. Our sign is quite large and is all that is needed at the entrance. If you plan to participate in the garage sale please email cedarislandhoa@hotmail.com a few days before so we can list you on the map.

Dogs – Please remember to keep your dog on a leash when it is outside. If you have an invisible fence, please be sure it is operating. Also, we have received complaints about barking dogs and dog waste left when folks take their dog for a walk. Please be considerate of your neighbors.

Old Rowboat Wanted – CIHA is looking for an old rowboat. Please contact Linda Raye if you have one or know where we can obtain one for free. It need not be sea worthy.

The White Lake Police Department Outreach Program - The White Lake Police Department is introducing a new outreach program to assist senior citizens in our community. We will provide information as we receive it. The program is targeted at seniors who live alone and/or seniors who are not able to drive any longer, in an effort to help them feel safer in their homes and understand what public safety resources are available to them. For information, call Sgt. Matthew Ivory at the White Lake Police Department 248 698 4400 or email him at MIvory@whitelakepolice.com.

CIHA Directory - The new Directory is in process and should be distributed next month.

Lake Level - Questions about the lake level should be directed to the Oakland County Water Resource Board at 248 858 0958.

Construction- Please be sure that any improvements you make to your property are in compliance with applicable Township ordinances AND the subdivision building and use restrictions, or you may be required to remove them. Copies of the restrictions are on the website ciha.us. Look on your tax bill to determine which subdivision you live in (there are 5) and your lot number(s).

Fireworks - the show is Friday July 1st at 10. Rain date is Friday July 8th at 10. PLEASE DONATE TODAY!

ITEMS TO BE VOTED ON:

Budget Approval– The 2016 budget was unanimously approved with a few minor changes. We added $200 to neighbor tribute for neighborhood welcome gifts as approved at the annual meeting. Lawn cutting was increased by $50 to match the contract amount. Flower bed maintenance was reduced to $0 as we have a volunteer and $500 of that amount was added to the reserve for improvements at the front entrance. The final budget is shown in the attached Financial Statement.

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Annual Meeting Minutes 2016


CEDAR ISLAND HOMEOWNERS’ ASSOCIATION
Meeting called to order on November 16th at 7:00 PM at the White Lake Township Hall.
Present: Maureen Thomas – President, Kelly House – Vice President, Linda Raye – Treasurer, Mike Williams – Secretary, Valerie Brothers – board member, Ginger Page, Bill & Linda Fitzgerald, Linda Tolman, Renee Brodie, Ronney Dawson, Tom & Sherry Woodbeck and Laura & Jim LaRosa.

TREASURER’S REPORT - See attached Financial Statement for the third quarter of 2015.

UPDATES SINCE LAST MEETING:

TAKE A BOOK LEAVE A BOOK - A take a book, leave a book stand has been installed in the park on a trial basis.  Several years ago Steve Cooper and Larry Adams offered to make and install a stand for sharing books among our residents.  It took a little longer than expected to complete the project, but it was worth the wait.  We’ve received mostly positive feedback so far.  Feel free to take a book for your reading enjoyment or leave one for a neighbor.  If the stand is full, please leave book(s) another day.    

STATS FROM SHERIFF PATROL ON THE LAKE - The Oakland County Sheriff reported statistics for their patrol of Cedar Island Lake.  The sheriff was on the lake for 40 hours this summer.  During that time, there were 255 contacts with boat owners.  Out of those contacts, 54 safety inspections were performed and 25 warnings were issued. The cost for this service was paid for by voluntary contributions collected from residents living across the lake.  NO CIHA DUES FUNDS WERE USED.  

2016-17 CIHA DIRECTORY - We will publish another directory in the spring (contingent on selling enough ads to cover the cost of the printing).  Members are asked to sell ads to local businesses.  The ad sales form is attached with prices and other information you will need to sell ads.    

GETTING NON-PAYERS TO PAY THEIR DUES - As a result of our recent outreach, 6 more members have paid dues recently.  We will continue to seek payment from Members who have not paid their dues.  We plan to do an outreach to 11 homes on Burgess Drive and Burgess Court who are part of the Executive Manor and Executive Heights Subdivisions and do not pay dues.  If they do not wish to join CIHA (which will allow them to use the park and attend our events) we will ask them to at least make a contribution for snow plowing since they benefit from that service. Other outreach efforts are planned for 2016. 

NEW BUSINESS:

HALLOWEEN BONFIRE - The Halloween bonfire was cancelled due to the weather.  We will use the pallets for the Holiday Bonfire.

HOLIDAY BONFIRE - Set for this Sunday, December 20th at 7 PM.  Please bring a new, unwrapped present for Toys for Tots.  

BONFIRE & SKATE/POND HOCKEY – If the ice conditions permit we will organize these events in January or February.  Watch your email for dates and volunteer opportunities.

SURVEY RESULTS – We sent out a survey about a possible dues increase and future projects.  59 responded to the survey.  42 were in favor of a dues increase and 17 were against.  The projects that folks were most interested in funding were snow plowing, salting the streets and installing a sprinkler and additional landscaping at the entrance.  

WELCOME GIFT FOR NEW RESIDENTS – In addition to our current information packages for new residents, we will now include a small welcome gift.  Member Ginger Page who owns two local Edible Arrangements stores has agreed to provide us a “sweet”deal on some chocolate covered fruit to include.

ITEMS TO BE VOTED ON:

BOARD ELECTIONS – Since no one volunteered, other than the existing Board Members, the Board Members remains the same with some switching of the officer roles.  Mike Williams is now the Treasurer, Kelly House is the Secretary, Linda Raye is Vice President, Dave Weber and Val Brothers are Board Members and Maureen Thomas is President.

DUES INCREASE - As a result of the first official vote: 51 were in favor, 15 against and 56 did not respond.  After much discussion it was decided to conduct a second vote and this time (i) allow two full weeks for folks to vote and (2) better explain our current financial situations - what would happen if there was no increase and how the funds would be spent if there was an increase to $75 or $100.   
The second ballot went out Tuesday December 1st.  122 Members were eligible to vote so 62 were needed to pass an increase.  The results are as follows:
Yes: 67 votes / No: 13 votes / 48 did not vote      $75: 23 votes / $100: 52 votes

Based on the vote, the dues will increase to $100 effective January 2016.  We will keep our current snow removal program (no plowing unless it snows 4 inches in one snowfall).   We will not be able to start to salt the roads until November 2016, so if the roads need salt this winter, please call the Oakland County Road Commission at: 877 858 4804.