Monday, August 25, 2014

Summer Meeting Minutes 2014


Cedar Island Homeowners’ Association

contact us: cedarislandhoa@hotmail.com or visit us: www.ciha.us

August 7, 2014 - Meeting Minutes
Meeting called to order at 7:00 p.m. at the home of Kelly and Chuck House. Present were Maureen Thomas - President, Kelly House -Vice President, Mike Williams - Secretary, Board Members Valerie Brothers and Dave Weber, and CIHA Members Shelly Brooks, Richard Brooks, Brenda Simkins, Michael Simkins, Jim LaRosa, Laura LaRosa, Rick Morin, Paula Morin, Carol Fitzgerald, Linda Raye and Sherry Woodbeck.

Treasurer’s Report:
We exceeded our goal of increasing the number of dues paying members. As of the end of July, 124 members have paid their dues! If you have not paid your dues yet, please send a check for $50 payable to CIHA to our treasurer Sue Ralko at 592 Burgess Drive. The Financial Statement is attached.

Updates Since Last Meeting
  • Stop signs at Oxbow Lake & Elizabeth – After many letters from the neighborhood to the Oakland County Road Commission, they have made the Elizabeth Lake & Oxbow Lake intersection a three way stop. Thanks to all who took the time to send in a letter or call RCOC.
  • Fireworks – As previously announced, the 2015 fireworks will be Saturday June 27th. When dates are obtained from the vendor for 2016, we will conduct an email vote.
  • “Good Guys” list – The list is being finalized and will be distributed via email and posted on the website. Thanks to Jennifer McDowell for this idea and handling the updates. Thanks to those members who submitted vendors to add to the list
  • Woodland Shores' entrance – The entrance is much improved. We will now focus on working with the family renting the lot across from our entrance to get that cleaned up (see related item in New Business below).
  • No solicitation sign – A new sign was obtained by Sherry Woodbeck (thank you) with a more secure attachment.
  • Progressive dinner – The dinner sold out again this year. Attendees enjoyed a delicious meal and socializing with their neighbors from all parts of the lake. A big thank you to Kerri Wimmer & Steve Cooper for organizing this event.
  • Easter egg hunt – This event was a BIG success and well attended by the neighborhood. More children are attending each year, so we will plan accordingly. Thanks to Val Brothers for her efforts.
  • Park clean up – Volunteers showed up to spot paint the swing set, mulch the playground, repaint the fence, and remove dead bushes. Thanks to Kelly House for organizing the volunteers.
  • Garage sale – Approximately 10 houses participated this year. Many houses reported an increase in traffic due to additional advertising by Renee Brodie (thanks) and our new sign.
New Business
  • CIHA picnic – There is money in the budget for a picnic/family event in the park, but we need a volunteer to take the lead and make this happen. Please email us if you are willing to help.
  • Site impediments at entrance – Last year Ernie Maier approached the renters at the house at the corner to trim their bushes and trees to make the corner safer and more attractive. Dave Niles is organizing a group to do the same this year. Please email us if you are willing to help.
  • CIHA event sign – Moving the sign to the subdivision entrance was voted down at the meeting. There was concern that folks who slow down to read it might create a traffic hazard.
  • Purchase new event signs – The sign at the park is easily damaged due to bad weather and needs to be continually replaced. Members voted to allow the Board to investigate and purchase signs meant for outdoor use that will not need to be replaced as often.
  • Snow plow contract – The new vendor for snow plowing last winter did a good job (considering all the snow we had and the fact that he was a last minute replacement). If he does not raise his price, members voted to allow the Board to contract with him again.
  • Website – Kelly House is updating the website to link to our corporate documents filed with the state and to include copies of the deed restrictions. Minutes are posted on the website for a limited time period then archived by year. CIHA Bylaws are available via email upon request.
  • Sheriff patrol on the lake – Although not on the meeting agenda, several attendees asked to discuss this issue. The Sheriff’s office contacted Maureen Thomas in June to offer to patrol the lake this summer. As Maureen did not feel she or the Board should be making this decision, an email was sent out to 280 individuals who live on the lake. About 75 responded with the majority being in favor of hiring the sheriff and agreeing to pay for it. NO CIHA DUES MONEY WAS USED TO PAY FOR THE SHERIFF LAKE PATROL. CIHA wrote the check at the Township’s request, but not until it had collected and deposited funds from those who agree to pay for the service. The Sheriff does not actually need permission to patrol our lake as Cedar Island Lake is not private. However due to budget constraints the Sheriff now requires a contract with the municipality where the lake is located and charges a fee to be paid by those lake front owners who request the service.
Meeting was adjourned at 8:46 pm. Next CIHA meeting TBD in October.

OTHER INFORMATION OF NOTE:

  • White Lake Police Department has introduced an online tool to show people where and what crime has occurred in the community. The neighborhood crime map can be accessed via www.crimemapping.com
  • We receive several complaints in the neighborhood about bonfires that produce ash and heavy smoke. Please be considerate of your neighbors in determining the size, location and contents of your bonfire or burn pile. Also the weather and time of day should be considered. White Lake Ordinance No. 122, Section 307.1 - prohibits burning leaves or any other burning that is considered offensive.
  • Someone has been lighting off firecrackers in the mailboxes of residents near the park. If caught, tampering with a United States Postal Service mailbox is a federal offense and neighbors have advised the Board they will press charges. All residents should inform their children of this information.