Saturday, November 25, 2017


CIHA ANNUAL MEETING MINUTES 2017


CALL TO ORDER
Our Annual Board Meeting was called to order at 7:05 P.M. on November 14, 2017, at 7500 Highland Road White Lake, MI 48386.

IN ATTENDANCE
President: Maureen Thomas, Treasurer: Mike Williams, Secretary: Sherry Woodbeck, Board Member Dave Weber and CIHA Members: Jim & Laura LaRosa, Patrick O’Neill, Joe McGee, David & Mary Schoenegge, Tracy Hagood, Marsha Niles, Ronney & Janice Dawson, Chuck & Kelly House, Julie Grix, and Jon Karibian.

GUEST SPEAKERS
Township Supervisor Rik Kowall, Police Chief Dan Keller, and CIHA Police Liaison Sgt. Matt Ivory spoke about a variety of issues ongoing in the Township and their respective departments. Specific to our subdivision, Sgt. Ivory noted 364 police visits to our subdivision in 2016 and 302 in 2017 to date. The majority of these contacts are vacation watch home checks (284 in 2016 and 213 in 2017). There were 2 criminal contacts for vehicle theft. See attached Holiday Safety Tips attached to these minutes for suggestions to prevent crime in our subdivision.

NEW RESIDENTS
Welcome to new residents Joe & Michelle McGee 714 Ranveen

UPDATES SINCE LAST MEETING

HALLOWEEN BONFIRE
The Halloween bonfire was well attended. Thank you to Jeremy MacBeth for bringing the pallets to the park; Joe Raye and Darren Lewis for starting and tending the bonfire and Jon and Leah Karibian for the cider, donuts and other treats.


SNOW REMOVAL
We have a new snow removal contractor. Except for Island Drive, all of the roads in our subdivision are county roads and the Road Commission is responsible for snow removal and salting. Our snow removal service is only an emergency backup to clear a path to allow you to enter or exit the subdivision before the county plows show up.
We do not plow unless 4 inches of snow has fallen. The plow will make two passes only. Snow will not be cleared to the pavement and the entire roadway will not be plowed. There will likely be a buildup of snow in front of the mailboxes and driveways which YOU will need to remove. Our contractor does not salt. Members are responsible for marking their own property to prevent damage from the plow.
Contact Road Commission for Oakland County at 877 858 4804 for additional plowing and all salting.

TREASURER’S REPORT
Please see the attached financial report. We are still under budget for dues revenue. Only 106 members have paid dues this year. If you have not paid your dues, please pay today. Make your check for $100 payable to “CIHA” and send to our new Treasurer Mary Schoenegge 708 Ranveen

NEW BUSINESS

SIGNS AT THE ENTRANCE:
Small Garage Sale, Open House or other event signs may be placed at the entrance (so long as they do not block the view of oncoming traffic) on the day of the event only. All other signs will be removed. The current “For Sale By Owner” sign at the entrance belongs to the owner of that lot and is not subject to the 24-hour limit.


HOLIDAY BONFIRE & TOYS TOTS:
This event will be held Sunday, December 17 at 6 p.m. and once again we are collecting Toys for Tots. We are looking for volunteers to start and tend the bonfire, make holiday cookies, and represent Santa. Please contact our new Vice President Jon Karibian if you are willing to assist at karibian2226@comcast.net or call/text him at 224-688-8913 and include your name and what you're volunteering for.


HOLIDAY ENTRANCE DECORATIONS:
Thank you to Mary & Dave Schoenegge, Janice & Ronney Dawson and Tracy & Larry Hagood for braving the cold to decorate the entrance area for the holidays this year. Thanks also to Bill & Bev Dombrowski for donating the Christmas tree and to Maureen Thomas, Jon & Leah Karibian, and Tracy & Larry Hagood for donating funds to purchase the other decorations.


ITEMS TO BE VOTED ON

By-law Amendments: 
Those present at the meeting voted in favor of the Bylaw Amendments. 54 votes are needed. If you have not voted, please vote via email.

Board Elections: 
No contested positions. The 2017-2018 Board Members:
Maureen Thomas – President Mary Schoenegge – Treasurer Sherry Woodbeck – Secretary
Jon Karibian – Vice President
Mike Williams – Assistant Treasurer

Julie Grix – Assistant Secretary
A big thank you to outgoing Board Members for their time and dedication to CIHA. Dave Weber (10 years) Valerie Brothers (5 years) and Linda Raye (3 years).


OPEN DISCUSSION

A number of issues were discussed including the following:

TRAILERS
The deed restrictions for the subdivisions prohibit trailers (on or off wheels) from being maintained on the premises for use as a residence, camping or
any other purpose. If you have a trailer you may not store it on your property.

BURN PERMITS
You must have a permit for any bonfire or burning. The permit is free and can be obtained online here or at the fire department website. A sample permit is in the side bar of this site. It sets forth restrictions on burning. Please note that burning restricted materials or creating noxious smoke or fumes is illegal and the fire department will ticket you if a complaint is made.


LEAVES
The trash collection company, GFL 844 464 3587, will continue to pick up compost materials through the end of November. Please do not blow your leaves into the lake as this is bad for water quality. Please do not burn your leaves or blow them into the street as this is illegal.


SNOW FENCING
A resident suggested installing snow fencing on certain vacant lots to prevent drifting snow on the road. After consideration, the item was tabled until next year to evaluate the need for this during the coming snow season.

HALLOWEEN DATE
A resident suggested we move trick or treating and /or the Halloween bonfire to the Saturday before October 31. After consideration, the item was tabled.


WATCH YOUR EMAIL FOR A GREAT OPPORTUNITY TO PURCHASE CEDAR ISLAND LAKE T- SHIRTS (short and long sleeves) & HOODIES AS A FUNDRAISER FOR THE FIREWORKS. A GREAT HOLIDAY GIFT IDEA! Thank you to Mary Schoenegge for this idea and all her work in designing and ordering the merchandise. 

Sunday, October 1, 2017



CIHA SUMMER MEETING MINUTES


Call to Order: 
The Summer Board Meeting was called to order at 7:11 P.M. on September 18, 2017 at the home of Mike and Terri Williams at 430 Coledale Dr.

In Attendance:
President: Maureen Thomas, Vice President: Linda Raye, Treasurer: Mike Williams, Secretary: Sherry Woodbeck and CIHA Members: Ernie Maier – Mary Schoenegge – David Schoenegge – Tracy Hagood – Marsha Niles – Judy Paulson – Julie Grix – Jon Karibian – Frank Wimmer – Kerri Wimmer – Ronney Dawson – Janice Dawson – Joe Raye – Chuck House – Kelly House – Terri Williams

Treasures Report:
Please see the attached financial report. We are well under budget for dues revenue. If you have not paid your dues, please pay today. Make your check for $100 payable to “CIHA” and send to Treasurer Mike Williams at 430 Coledale Drive.


Updates:

Fireworks
The 2017 show was outstanding! Two-thirds of the donations came from outside of our HOA. We added 20 new donors across the lake by using volunteers to hand deliver flyers to homes that have not provided an email address. Thank you to Maureen Thomas who organized the collections outside of our subdivision and Mike Williams who handled the CIHA collections. Deposits have been paid for the next 2 years. Show dates are Friday, June 29, 2018 and Friday, June 28, 2019. These dates were selected from the dates the vendor offered based on a vote across the lake.

Progressive Dinner
This self-funding event was a big success. Residents from across the lake enjoyed traveling by boat to three homes for food, fun, and beverages. A shout out to CIHA members Steve Cooper, Mary Garrone, Mary Thayer, Larry & Tracy Hagood and Donna Bodner & Jim Kujawa for helping to make it a great evening.

Burgess Court Thefts
There have been several minor thefts on Burgess Court. Please remember to lock your car and don’t leave bikes and other valuables out in the open overnight. Always make a report to the White Lake Police – no matter how minor – as police department patrols are based on crime reports. Also if you see or hear something suspicious, call the police – 248 698 4400.

Virtual Lake Sale
This is our second time for this event. Sale items were emailed across the lake and listed on the CIHA Facebook page and another community Facebook page.

New Owners Welcome
Sherry Woodbeck delivered welcome letters and a packet of subdivision information, including our Directory to 4 new homeowners. CIHA also sent each family an “Edible Arrangement”. Many thanks to our neighbors Scott & Ginger Page who own several Edible Arrangement locations for their assistance. The new homeowners are: Brent & Michelle Mullin 600 Ranveen – Brad & Nicole Pelton 9918 Burgess Ct. – Kristopher & Taylor Coltson 9964 Burgess Ct. – Brooks & Gina Boughton 9915 Burgess Ct.

New Business: Entrance Sign
Thank you to Linda Raye for purchasing the mums and pumpkins at the entrance.

Snow Removal Bids
We will seek bids this year for plowing at 2” and 4” with both a per push and seasonal rate. More discussion on this at the annual meeting in November.

Bylaw Updates
We are working on cleanup and changes to the bylaws which will be voted on at the annual meeting.

Lawn Mowing 2018
We are looking at expanding our lawn service in 2018 and will investigate efforts to improve lawn cutting at the Burgess Drive cul-de-sac island.

Halloween Bonfire
Linda Raye will be organizing this event on Tuesday, October 31 at 7:30 in the park. Look for an email with volunteer opportunities.

Dog Issues
We continue to receive complaints from members regarding pet owners who do not keep their dogs on a leash when outside and do not clean up after their dogs when they take them out for walks. State law requires your dog to be on a leash and under your control at all times when it is outside, even if you are in the yard with it.

The meeting was adjourned at 8:02 P.M. 

Monday, August 7, 2017



MEETING MINUTES CEDAR ISLAND HOMEOWNERS’ ASSOCIATION

Meeting called to order on May 11, 2017, at 7:08 P.M.
Present: Maureen Thomas – President, Linda Raye – Vice President, Mike Williams – Treasurer, Sherry Woodbeck– Secretary, Valerie Brothers – Board Member and members Judy Paulson, Dave Schoenegge

Treasurer’s Report: 

See attached year-end Financial Statement. The May 2017 financial statement will be sent later this month as it is being updated to show the 2017 budget. If you have not paid your dues, please do so this month. Make you check for $100 payable to “CIHA”. Fireworks donations may be made at same time. Mail to: Mike Williams at 430 Coledale Dr.

Updates Since Our Last Meeting:
  1. Lawn Mowing & Mulching Contract: Renewed as the pricing was the same as last year.
  2. Goose Nest Removal: Dave Schoenegge removed 1 nest with 9 eggs which was reported to the USDA & DEQ.
  3. Mute Swan Nest Removal: We will talk with Golden Shores and discuss this at the CIHA Annual Meeting. We need a Township resolution to participate in this program, so a formal CIHA vote is required.
  4. Common Area Clean Up: Ranveen cul de sac island was cleaned up thanks to Dyanna & Scott Schnell. Coledale Ct. island has been cleaned up thanks to Maureen Thomas. Burgess Dr. island is being attended to by several residents who live on that cul-de-sac.
  5. Fireworks Contract: A contract was signed and deposits paid for the 2018 and 2019 dates that received the most votes. We are hoping to secure a July 4th date for 2020. New members, please see the attached Fireworks Flyer which provides important information about the Fireworks.
  6. Holiday Bonfire & Toys for Tots: An abundance of toys were donated. Thank you, Linda Raye for organizing the bonfire and toy collection.
  7. Easter Egg Hunt: A fun time was had by all. Thanks to Valerie Brothers for organizing the event & Linda Raye for the decorations.
New Business:
  1. Budget Review: All items reviewed and discussed. Changes were made to several items as approved by the attendees and later emailed to the general membership. No objections were received. The 2017 Budget numbers will be reflected in the May 2017 financial statement which is forthcoming.
  2. Park Clean Up: As we were unable to secure volunteers to paint the swing set, park bench and special events signpost, and to perform additional landscape work in the park, we are accepting bids. If you want to bid the work (adults only) please send an email request by Friday June 9th to cedarislandhoa@hotmail.com. Creating a volleyball area in the park was discussed. Valerie Brothers will look into it.
  3. Road Repairs: The dip in the road at the subdivision entrance by the drain continues to be an issue. Please call to complain as multiple calls are required. Oakland County Road Commission - 877-858-4804.
  4. Snow Plowing Reserve: If we don't use all of the funds we have budgeted for snow removal in a given year, we will place those funds in a separate reserve for future winters when we have more snow that we can otherwise afford to plow.
  5. Tree Trimming: Big Twigs had the lowest bid and will be out June 5th to do the trimming in the park. The property owner next door has been notified.
Reminders:
  1. Leash your pet! State law requires your dog to be on a leash at all times when it is outside, even if you are in the yard with it.
  2. Please be considerate of your neighbors. Voices and barking carry across the bays and waterways. When you go out on your boat, please either take your dog with you, or keep your dog inside your home – to prevent it from disturbing others whilst you’re gone.
  3. Also, when left outside for extended periods, please check on your dog to make sure that it is not barking non-stop and that its leash will not allow it access to your neighbors’ property.
  4. If you are storing your garbage cans and/or other items outside of the garage, please be sure that the storage is screened and cannot be seen from the street or your neighbors’ property.

Monday, February 13, 2017


CIHA Annual Meeting 2017


Meeting called to order on November 10th at 7:00 PM at the White Lake Township old town hall. Present: Maureen Thomas – President, Linda Raye – Vice President, Mike Williams – Treasurer, Kelly House – Secretary, Valerie Brothers – Board Member, Sherry Woodbeck , Janice and Ron Dawson, Mary and Dave Schoenegge, Pat O’Neill, Mike & Brenda Simpkins, Scot Page, Linda Tolman, Mark Marcum, Joe Raye, Stan Crane, Tracy Hagood, Dave and Pam Gourwitz, Chuck House and Jeff Johnston

Old Business


Neighborhood Directory
The new directory is finished. Look for it in your mailbox this week. We sold $1695 in ads. It cost $550 to print for a profit of $1145!

Halloween Bonfire 
The Halloween bonfire was a big success thanks to beautiful Halloween weather and a great group of volunteers. Thank you to Freeride Marine for donating the cookies and cider and to Joe Raye and Darren Lewis for tending the fire. Also thank you to Lewis Bros. for providing the pallets. Thanks to our generous volunteers the association’s cost of the bonfire was $0!

Weed and Feed
As approved at the Summer Meeting, we have hired a weed and feed service for the subdivision entrance and the cul de sac islands. We have contracted with “Go Green” who was recommended by several members.  They did a late fall application and will do four treatments next year.

Snow Plowing 
The snow plowing contract has been signed. We are using the same company as last year. Last year we had an early snowfall before the ground was frozen and there was damage to sod near the road where members did not place stakes. This year we will pay the snow plow company to stake the neighborhood which should avoid sod damage and improve the clean up on the cul de sacs and narrow areas.

Park Insurance
 We have renewed our policy with Auto Owners insurance for coverage at the park. 

Treasurers Report
We have collected $10,900 in dues so far this year with 109 of 146 members paying. Please see attached Financial Statement for details. Please note that although we have $6500 in the budget that has not yet been spent, we have several large bills to pay in the last quarter and we also need to fund our reserve.  We expect to use almost all of this “excess” by year end. 

New Business


Holiday Bonfire
The Holiday Bonfire will be Sunday December 18 at 7:00 pm. This year we will again be collecting Toys for Tots. The mission of the U. S. Marine Corps Reserve Toys for Tots Program is to collect new, unwrapped toys and distribute those toys as Christmas gifts to less fortunate children in the community in which the campaign is conducted.  Donations should be dropped off in the collection box at the Holiday Bonfire.

Entrance Sign
As you may have noticed our entrance sign is ready for the holidays. Thank you to Brenda Simpkins and Linda Raye for decorating the entrance. Also thank you Freeride Marine for paying for the decorations. 

Board Elections
Annual elections were held. All of last year’s officers ran unopposed and were reelected with the exception of the secretary position. Kelly House stepped down as secretary and Sherry Woodbeck was elected to the position.

2016-2017 Board Members
  • President - Maureen Thomas 
  • Vice President - Linda Raye
  • Treasurer - Mike Williams
  • Secretary - Sherry Woodbeck

Sewers
A few members had questions about the status of the petition drive to start a SAD to bring sewers to our subdivision.  Pat O’Neill was at the meeting and responded to the questions.   Everyone should have received petitions via email.  A corrected copy of the petition was mailed to Burgess Court residents as that street name was left off the SAD description in error.  About 50 of the 92 required signatures have been collected.  If enough residents sign the petition, the Township Board will hold a public meeting so that all sides may be heard before the Township Board votes on the issue.  Pat and others will be conducting a door to door petition drive to collect additional signatures. 

We were advised by the Township that once the sewers are installed at the street, residents would be required to tie into the sewer if their septic system failed.  There was a question as to whether this was a Township or County Health Department requirement and whether it could be waived.  Pat O’Neill is checking on this and will report back.  

Thank You Kelly House
A big thank you to outgoing secretary Kelly House.  Kelly has served as both Vice President and Secretary for 7 years and is taking a well-deserved break from the Board.